Power Point is a program meant for preparing slides for presentation of information with the help of Graphics, Shapes, Pictures, Text, Audio, Video, Animations etc.  Insert Text Boxes, Pictures, Tables, Styles, Shapes, Word Art etc and present the information in an effective manner so that it catches the viewers eye.  Generally presentations are done in 16mm or big screens using projectors in Meetings.

 

Opening PowerPoint
Click Start – Programs – Microsoft Office – Power Point.
Power point presentations are saved with .pptx


Starting a presentation
Click “Office Button – New” for opening a new blank Presentation. (Ctrl + N)
Click “Office Button – Open” for existing presentation. (Ctrl + O)
Click “ Office Button – Save as” for making a copy. For password click “Options – general”.
For saving as 2003 compliant select the option in the second text box.

 

Running a Presentation
Click “slide Show – Start Slide Show – From Beginning OR F5.
Click “slide Show – Start Slide Show – From Current Slide OR  Shift + F5.


Different view of Slides
Slide Sorter : allows you to arrange slides easily.
Slide Master: allows you to edit predefined styles.
Handout Master: Helps you design handouts of the slides.


Creating New Slides
From outlines written in text in word processors you can create slides.
Click “Home – Slides – New Slide and select from the predefined layouts.
Click “Home – Slides – New Slide – Slides from Outline” and browse for a text file/word file.
Click “Home – slides – New Slide – Reuse Slides”, and browse for the slides which are already existing as presentations etc.
Click “Home – slides – New Slide – Duplicate Selected Slides”, for duplicating the present slide.


Formatting Slides
All the formatting tools like Bold, Italic, Underline, Shadow, Line Space, Font Color, Font Face and size are available in “Font Tab of Home Menu”.


Formatting Paragraph Styles
All the formatting tools like Bullets, Numbering, Indenting, Line Space, Justification and text direction are available in Paragraph Tab of Home Menu.


Graphics items
The Graphic Items like  Clip Art, Picture, Shapes, Smart Art and chart are available in Illustrations Tab of Insert Menu.

You can insert from photo albums available in the system from the “Photo Album” Icon in Illustrations Tab of Insert Menu.  This enables you to edit the photos as you import them.


Creating Hyperlinks
Click “Insert – Links – Hyperlink”.  You can hyperlink any object like slides from the current presentation, word, excel, web page, file, audio, movie etc.


Text Manipulations
Click “Insert – Text Tab”, you can find tools like Text Box which is generally used for inserting the text in the presentations.  You can insert Header/Footer, Word Art, Date & time, symbols etc from this tab.


Inserting Movie, Sound Files etc
Click “Insert – Media Clips – Movie” for inserting a movie and browse from the dialog box for the movie file etc.
Click “Insert – Media Clips – Sound” for inserting a sound file while presenting the slides.


Inserting Themes, Templates
Templates and themes are different window pre-defined layouts/styles etc.
Click “Design – Themes” and from the pull down menu select one of the styles/layouts.
You can use the current available themes or create a new one of your own for Design templates, Effects, fonts, colors etc.
Use Colors icon for using/creating themes for colors.
Use fonts icon for using/Creating themes for fonts.
Use Effects icon for using/Creating themes for effects.


Setting Slide Background
Control the background for 3D effects, Color effects, Gradient, Textures, Pictures, etc by clicking on “Design – Background – Background Styles” Icon.


Incorporating Animations
Individual items can be animated using the custom animation.  Click the object you want to animate and click “Animations Menu – Animations Tab – Custom Animation” icon.  You can select from the custom animations Pane and see the effect by clicking “Play” icon.  You can even see the complete slide show by clicking “Slide Show”.


Transition : Transition is the phase/change which takes place between ending the present slide and opening the next slide.   Click “Animations – Transition to This Slide tab” and from the pull down menu select the transition by clicking on it.


Control Transition Speed :  The transition speed can be controlled by clicking “Animations – Transition to this slide” and select the pull down menu option above the “Apply to all” icon.


Incorporate Sounds for Transition:
Click “Animations Menu – Transition to this Slide Tab” and select a Sound from the pull down menu.  This sound is produced during the transition of a slide.


Setting Timer for Transitions
Select the slide and click “Animations Menu – Transition to this slide Tab and select from the Advance Slide topic.  Select “On mouse Click” for transition to next slide on clicking a mouse.  Use “Automatically After” and set the timer beside it. 


Setting up Slide Show
Click “Slide Show – Set Up – Set Up Slide Show”,
Show Type Settings:  click the radio button for “Presented by a speaker” this will set the slide show for full screen and continuous play.  Click on “Browsed by an individual”, to set the slide show to be run by an individual.


Show Slides Settings: Click “All” for running all the slides as set.  Click “From” and select the slides to be run from Start slide to end Slide by slide Number.

Show Options :Select “loop continuously until Esc”, will allow you to play repeatedly unless you press a Esc button.  “Show Without Narration” will show the slide without the narration.  “Show Without Animation” will allow you to show the slides without any animation effect.

Advance Slides: Select “manually” if you need for manual transitions between slides.  Select “Using timings, if present” will run as set by the transition timings.


Record Narration
You can narrate and record your speech and run the slides automatically without any human intervention.  For recording click “Record narration” under Set Up Tab.  For rehearsing both narration and slide show timings click “Rehearse Timings”.  Once you set the narration and timings click “Use Rehearsed Timings” for running the show.


Set Resolution
Click “Slide Show – monitors tab” and set the resolution as desired.


Spellchecking
click “Review – Proofing Tab – Spelling” icon for checking the spelling in the slides.  You can set translation, language, research under this “Proofing” tab.


Adding Comments
Comments are for users of the slides.  These comments never appear on the slide show.
Click “New Comment” for entering a new comment on the present slide.
Click “Edit Comment” for editing the existing comments.
Click “Delete” for deleting all/current slide comments.
Navigate by using Previous/Next icons between comments.
To show up the comments use “Show Markup”.

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